Unclassified Employment Opportunities

Position: Office Manager
Division: Nursing and Allied Health
Reports To: Dean of Nursing and Allied Health

Position Summary
The Office Manager will interact with students, visitors, partners, and employees at every level, creating an environment focused on Nunez’s Core Values. The Office Manager position demands organizational skills, efficiency, and personability. The incumbent ensures operations run smoothly by handling phone calls, sending emails, overseeing supplies, juggling schedules, and whatever else it takes to keep the department and its people productive. The Office Manager will perform tasks as assigned to support all departments of the college as needed.

Demonstrated Commitment to Diversity, Equity, and Inclusion
The ideal candidate must have the ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students, employees, and our local community, one in which every individual feels respected and valued. The Office Manager must demonstrate cultural humility and the ability to work in a college community with diverse academic, socioeconomic, cultural, and ethnic backgrounds, including those with disabilities and veterans.

Education and Experience Required

Earned High School Diploma or Equivalency.
1-year Administrative Assistant experience.

Preferred

Associate degree.

Duties and Responsibilities

Serves as the receptionist for the nursing and allied health department to include, but not limited to, providing superior customer service, greeting and screening visitors, answering questions, placing work orders, and overseeing the office.
Provides clerical support to include, but not limited to composing correspondence, copying, faxing, scanning, emailing, filing, shredding, answering phones, returning calls, and answering emails in a timely manner.
Facilitates office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
Oversees the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting.
Provides direct administrative support as needed, including scheduling appointments, meetings, and events.
Manages all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provides answers, resources, and solutions as requested.
Enters requisitions for department, orders and maintains supplies to include, but not limited to entering requisitions and receiving orders.
Assists with the planning and executing of any campus events as needed.
Assists with coordination of documentation required by accrediting bodies.
Develops and maintains a close working relationship with individuals, departments, and organizations on and off campus as it relates to accrediting bodies.
Tracks all nursing and allied health student applications and internship/externship documents to assist with clinical placement.
Maintains databases for department.
Assists with special projects as assigned.
Other duties as assigned.

Required Knowledge, Skills and Abilities

Proficiency Microsoft Office, with aptitude to learn new software and systems.
Experience with Banner and LOLA.
Experience with requisitions and purchase orders.
Experience with scheduling meetings, creating agendas, and recording minutes.
Experience with record keeping.
Strong time-management and people skills, flexibility, and multitasking ability.
Strong accuracy and attention to detail.
Experience navigating Canvas.
Higher Education experience particularly with assisting students.

Application Process
To apply, send cover letter and resume to: resumes@nunez.edu (Include Office Manager in the subject line)

The committee will begin the review of applications immediately. Applications will be accepted until the position is filled, with materials submitted by Friday, May 17, 2024, receiving priority consideration.

All applications are confidential, and any references provided will not be contacted without the expressed authorization of the applicant.

Nunez is proud to be an Equal Opportunity Employer. We promote diversity of thought, culture, and background, which connects the entire Nunez family. We don’t just accept difference – we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our institution.

Voluntary Self-Identification of Disability
As an executive branch state agency, Nunez Community College is required by La. R.S. 46:2597 to establish annual strategies and goals related to employment of individuals with disabilities. In order to effectively measure and report our progress to this end, La. R.S. 46:2597 requires us to ask employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all employees to update their information at least every five (5) years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so (if applicable). Your answer will be maintained confidentially. Completing the form will not negatively impact you in any way. For more information about this form or the Americans with Disabilities Act, visit the Office of the State Americans with Disabilities Act (ADA) Coordinator’s website at https://www.doa.la.gov/doa/office-of-state-ada-coordinator/.