Unclassified Employment Opportunities

Executive Assistant to the Chancellor

CLASSIFICATION: Exempt

IMMEDIATE SUPERVISOR: Chancellor

Overview:
The Executive Assistant to the Chancellor performs a variety of specialized, complex, and confidential administrative assistance duties of the highest level of responsibility, confidentially, and sensitivity for the Chancellor and manages the administrative operations of the Chancellor’s Office.

Duties and Responsibilities:

  • Organize and manage the Chancellor’s appointment calendar and schedule, make and arrange travel, screening and handling telephone communications for the office, screen and direct visitors and dealing with administrative problems and inquiries as appropriate.
  • Relieves Chancellor of a variety of administrative matters and serves as confidential, executive assistant.  Assesses importance of issues or conflicts, applies relevant policy, and briefs supervisor. Performs other duties as assigned by Chancellor.
  • Prepare correspondence relative to administrative activities.  Independently composes correspondences involving complex, sensitive, and non-routine matters.
  • Edit correspondence and reports for Chancellor’s review. Prepare documents for contracts for implementation for and by the college.
  • Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.  Maintain frequent contact for administrator with public and private officials and professionals.
  • Updates and organizes files, includes maintaining and securing files sensitive in nature.  Collect data necessary to maintain college files, programs, and reports.
  • Maintain Chancellor’s Cabinet meeting minutes and files.
  • Conducts and/or supervises special projects, which require the analysis and preparation of detailed reports for submission to the Board of Regents, and the Board of Supervisors for Louisiana Community and Technical College System (LCTCS).
  • Assist in the compilation and preparation of reports due from accreditation process and any institutional reports as required.
  • Establish and implement office procedures necessary for routine operations of the administrative department.
  • Follow proper purchasing procedures for requisitions, and to maintain adequate supplies for the department, as well as, purchasing for the administrative department.
  • Prepare and submit payroll documents needed by Human Resources for self and student worker who did not properly submit a web timesheet.

Required Education:
Bachelor’s degree from an accredited college/university in the field of Business Admin. or a related field, and two years related work experience; or an associate degree with seven (7) years related work experience in office management.

Application Process:
To apply, send cover letter, resume, unofficial transcripts and contact information for three professional references to:
resumes@nunez.edu

(Include EXECUTIVE ASSISTANT in the subject line)

The committee will begin the review of applications immediately. Applications will be accepted until the position is filled, with materials submitted by Tuesday, April 13th, 2021 receiving priority consideration.

All applications are confidential, and references will not be contacted without the expressed authorization of the applicant.

It is the policy of Nunez Community College not to discriminate based on sex, creed, color, race, sexual orientation, age, national origin, or disability in its educational programs, activities, or employment policies as required by Title IX of the 1972 Education Amendments and other Federal and State anti-discrimination laws.